Realtor and Property Management Software for Growing Agencies

Realtor and property-management firms rarely struggle because they cannot find tenants. They struggle because leases, rent, late fees, work orders, and owner statements live in different tools — a spreadsheet for occupancy, a bank file for rent, email for maintenance, and a separate accounting app for owner payouts. The listing site handles marketing. Nothing was built to run the actual business behind the portfolio.

That is the gap Hexa Piper fills. As all-in-one realtor and property management software, it brings properties, units, leases, rent collection, work orders, vendor coordination, owner reporting, invoicing, and payroll into one connected platform so your back office runs as tightly as your leasing pipeline.

Whether you manage a small multifamily book, a mixed residential and commercial portfolio, or a growing agency with renter and owner portals, Hexa Piper is the realtor management software for teams that are serious about scaling without drowning in disconnected apps.

Why Property Managers Outgrow Generic Tools Fast

The average growing agency runs on a patchwork: a CRM for prospects, a spreadsheet for leases, text messages for maintenance, and a separate bookkeeping tool for rent and owner statements. It works with a handful of doors. It breaks the moment you add units, late fees, vendors, and owners who want a real report.

A tenant pays late and nobody applies the fine. A work order sits in an inbox while the unit stays vacant. An owner asks for last quarter's occupancy and income and the file is split across three folders. A lease expires in three weeks and nobody has started the renewal.

None of this is rare. It is the daily reality of realtor agencies running on disconnected tools — and it quietly bleeds money through vacancies, delinquencies, and hours spent rebuilding the same numbers.

Core Features of Hexa Piper for Realtor Agencies

Property and Unit Portfolio

Every Door, Every Status, in One Place

Hexa Piper's realtor module keeps the portfolio — buildings, units, occupancy, and owner assignment — in one searchable hub. Your team can:

• Add properties and units with beds, baths, square footage, and market rent
• Track status: available, occupied, maintenance, or unavailable
• Assign an owner so investor reporting is tied to the right doors
• Open a unit and see the active lease, charges, and open work orders

Leases and Contracts

From Draft to Active Without a Filing Cabinet

Leases connect a renter to a unit for a term with rent, deposit, and late-fee rules. Staff can create a lease, attach notes, and move it from draft to active. When the term is ending, the same record drives renewal follow-up instead of a hidden calendar reminder.

Rent, Late Fees, and Receipts

Collect What Is Owed, With a Clear Audit Trail

Monthly rent charges, one-off fees, and late fines sit on the lease. Payments allocate to charges. Receipts stay in the same system the renter can open from the portal. Because rent lives next to accounting, owner statements and books stay aligned.

Work Orders and Vendors

Maintenance Without a Lost Text Thread

Staff or renters can open a request. You assign a vendor, set priority, and track open → in progress → complete. Vendor management keeps contractors next to the properties they serve, so the plumber who knows Building B is not buried in someone's phone.

Renter and Owner Portals

Give Tenants and Investors Self-Serve Access

Renters see their lease, pay rent, download receipts, and submit maintenance requests. Owners see income and occupancy on the properties assigned to them. Role-based access means staff see the full book, tenants see only their unit, and owners see only their doors.

Tasks, Documents, and Payroll

Move-ins, inspections, and renewals live on the task board. Lease files, insurance, and owner agreements sit in document management. Staff hours flow into payroll the same way they do for every other Hexa Piper company.

Everything a Realtor Agency Needs — One Platform

Feature	What It Does for Property Managers
Property & Unit Portfolio	Track every door, occupancy, and owner assignment
Leases	Terms, rent, deposits, and late-fee rules on one record
Rent & Receipts	Charges, payments, and receipts tied to the lease
Work Orders	Maintenance from request to vendor complete
Renter Portal	Lease, pay rent, receipts, and requests
Owner Portal	Income and occupancy for assigned properties
CRM & Invoicing	Owners, tenants, and vendor bills in the same books
Payroll & Timesheets	Pay staff from approved hours
Documents & Chat	Contracts and team coordination in one HIPAA-ready workspace

Built for Agencies of 5 to 50

Hexa Piper is designed for realtor and property-management teams that have outgrown spreadsheets but do not need an enterprise PMS with a six-month implementation. It is a strong fit for:

• Independent realtor agencies that also manage rentals
• Small property-management firms with mixed residential portfolios
• Teams that need renter and owner self-serve without a second product
• Owners who want rent, maintenance, and payroll in the same books

Transparent Pricing. Free to Start.

Plans start at $0, with Hexa Lite at $12/user/mo and Hexa Core at $18/user/mo. Every plan includes encryption, role-based access, audit trails, and automated backups. New teams get a free 30-day trial with no credit card required.

Stop Running the Portfolio Across Five Apps

Leases in a folder. Rent in a bank export. Work orders in a group chat. Owner reports rebuilt every quarter. Hexa Piper gives the agency one connected workspace — from the first lease to the next owner statement.

Start your free 30-day trial today. No credit card required.

Frequently Asked Questions