Logistics Business Management Software for Fleets, Freight, and 3PL Teams

Logistics businesses don't lose money because of bad routes. They lose money because of missed pickups, driver hours that never make it to payroll, paperwork that disappears between the warehouse and the office, and dispatchers chasing updates across five different apps. Generic project tools and basic accounting software were never built for an industry where every load, every lane, and every carrier relationship changes daily.

Hexa Piper is purpose-built to solve this. As an all-in-one logistics business management software, it brings your dispatch tasks, document control, driver payroll, customer CRM, carrier and vendor records, and invoicing into a single connected platform so your operation runs tighter, your team stays aligned, and your margins stay intact.

Whether you're a freight brokerage juggling shippers and carriers, a trucking company managing driver schedules and compliance documents, or a third-party logistics (3PL) provider coordinating warehousing and fulfillment for multiple clients, Hexa Piper is the logistics management software built for teams that are serious about scaling without chaos.

Why Logistics Businesses Outgrow Generic Tools Fast

The average logistics company runs on a patchwork of tools that were never designed to talk to each other: a spreadsheet for dispatch, text messages for driver check-ins, email for bills of lading and proof-of-delivery paperwork, and separate software for billing and payroll. It works until a shipment gets missed, a driver's hours don't reach payroll on time, or a carrier invoice slips through the cracks.

These aren't edge cases. They're the daily reality of logistics operations running on disconnected systems, and they quietly erode margins that are already thin. A late proof-of-delivery document delays an invoice by two weeks. A missed timesheet means a driver gets paid the wrong amount. A carrier rate confirmation buried in an inbox causes a load to go uncovered.

Hexa Piper fixes this at the root. By replacing your patchwork of apps with one integrated logistics business management software, dispatch, documents, payroll, billing, and customer relationships all run from the same live data from the warehouse floor to the front office.

Core Features of Hexa Piper for Logistics Businesses

Logistics Task and Dispatch Management

Every Load Tracked, Every Deadline Met

Logistics runs on timing. A delayed pickup, a missed appointment window, or an unassigned load can cascade into unhappy customers and lost contracts. Hexa Piper's task management module gives dispatchers, fleet managers, and warehouse supervisors a real-time view of every job what's assigned, what's in transit, and what's overdue without a dozen phone calls a day.

Using Kanban boards, list views, and deadline tracking, your team can:

• Break shipments and routes into stages Booked, Dispatched, In Transit, Delivered, Invoiced
• Assign loads, pickups, and deliveries to specific drivers, dispatchers, or warehouse staff
• Set pickup windows, delivery deadlines, and priority flags for time-sensitive freight
• Flag delays or exceptions instantly and notify the right people before the customer has to ask
• Track warehouse and office tasks alongside driver and fleet activity on one unified board

For logistics companies running multiple lanes and clients at once, this visibility is the difference between proactive dispatching and constant firefighting.

Logistics Document Management Software

One Source of Truth for Every Shipment

Logistics generates a mountain of paperwork bills of lading, proof of delivery, carrier agreements, insurance certificates, customs documents, rate confirmations, and compliance records. One missing or misfiled document can delay a payment, trigger a compliance issue, or cause a billing dispute.

Hexa Piper's document management module gives your team a centralized, secure, and searchable hub for every shipment and carrier file, accessible from the office, the warehouse, or the road.

With document management in Hexa Piper, your team can:

• Store shipment documents by load, customer, carrier, or document type
• Keep signed proof-of-delivery and bill-of-lading records tied directly to the shipment
• Control access with role-based permissions dispatchers, drivers, and accounting see only what they need
• Search across every document instantly instead of digging through email threads
• Reduce compliance risk by keeping insurance, licensing, and safety records in one auditable location

Faster document retrieval means faster invoicing and faster invoicing means faster payment.

Logistics Payroll and Driver Timesheet Management

Pay Your Drivers and Crew Accurately, Every Time

Payroll in logistics is rarely simple. You're managing hourly warehouse staff, mileage- or load-based driver pay, varying schedules across shifts and routes, and timesheet approvals from supervisors who are rarely at a desk. Get it wrong and you face driver turnover, compliance exposure, and hours spent on manual corrections.

Hexa Piper's payroll and timesheet tools connect time tracking directly to payroll, eliminating the manual reconciliation step that causes most payroll errors.

With Hexa Piper, your logistics business can:

• Let drivers and warehouse staff log hours from any device, in the yard or on the road
• Route timesheets through a manager approval workflow before payroll runs
• Store individual pay rates so calculations for drivers, dispatchers, and warehouse staff are automatic
• Generate pay slips within the same platform where you manage dispatch and documents
• Maintain an auditable record of hours worked per route or shipment for accurate job costing

Accurate payroll keeps drivers on your team and your business compliant while giving you real labor cost visibility per load.

Logistics CRM

Manage Every Shipper, Carrier, and Client Relationship

In logistics, relationships determine who gets the next load. The shipper you moved one truckload for last quarter could become a dedicated lane partner this year if you stay responsive and organized at every touchpoint. Hexa Piper's CRM module gives your sales and account management teams a full view of every customer relationship, from first quote request to repeat business.

With Hexa Piper's logistics CRM, you can:

• Store every shipper, broker, and client contact, communication history, and shipment record in one place
• Track quote requests and rate negotiations and follow up before a competitor does
• Link customers directly to active shipments, invoices, and task workflows with no duplicate data entry
• Generate quotes and invoices from within the CRM, tied to the shipment they belong to
• Ensure no client relationship slips through the cracks due to staff turnover or poor handover

For logistics companies where repeat freight and dedicated lanes drive profitability, a well-managed CRM is one of the highest-ROI tools in the business.

Carrier and Vendor Management

Control Your Network

Logistics operations depend on a network of carriers, owner-operators, warehouses, equipment vendors, and fuel suppliers. Each relationship carries its own rates, insurance requirements, performance history, and payment terms. Managing that network out of an inbox invites missed pickups and payment disputes.

Hexa Piper's vendor management module centralizes every carrier and supplier relationship in one searchable hub. Your dispatch and procurement teams can:

• Store carrier contacts, insurance certificates, rate agreements, and performance records in one place
• Track outstanding obligations and upcoming pickups alongside dispatch tasks
• Maintain an auditable history of carrier communications, rate confirmations, and approvals
• Reduce the risk of uncovered loads caused by miscommunication or missed confirmations

When your carrier data lives in the same platform as your dispatch board, your team can spot capacity gaps before they become missed shipments.

Invoicing and Online Payments

Protect Your Cash Flow

Cash flow is the single biggest pressure point in logistics. Thin margins, long payment terms from shippers, and disputed carrier invoices create a gap between when a load is delivered and when you actually get paid.

Hexa Piper makes invoicing fast, professional, and connected to shipment data. From within the same platform where you manage dispatch and documents, you can:

• Generate branded invoices tied directly to shipments, customers, and proof-of-delivery records
• Set payment terms and send automated reminders for overdue invoices
• Accept payments via card and ACH, reducing the friction that delays payment
• Track outstanding balances, payment histories, and cash flow in real time
• Issue accessorial and detention invoices quickly, with a clear audit trail back to the load

Faster invoicing leads to faster payment and faster payment means you can cover the next load without stretching a line of credit.

Income and Expense Tracking

Know Your Per-Load Profitability

Every logistics business needs to know which lanes, clients, and loads are actually profitable. Hexa Piper's accounting module gives you a live view of revenue and cost broken down in a way that makes sense for logistics, not retail.

Track income from shipper payments, track outgoings to carriers and fuel and maintenance vendors, and compare actuals against your rate sheet all within the same platform your dispatch team uses every day.

Secure Team Communication

Keep Dispatch, Drivers, and the Office Aligned

Miscommunication between dispatch and the road is one of the leading causes of missed pickups and late deliveries. Hexa Piper's built-in team chat keeps everyone connected without relying on personal text threads or scattered email.

Your team can share load updates, flag delays, and escalate exceptions all within a secure, searchable platform where conversations are linked to the shipments and tasks they relate to.

Everything a Logistics Business Needs — One Platform

Feature	What It Does for Logistics Teams
Dispatch & Task Management	Track loads by stage, assign drivers, manage delivery deadlines
Document Management	Store, secure, and access BOLs, PODs, and compliance files
Payroll & Timesheets	Connect driver hours to payroll accurate, automatic, auditable
Logistics CRM	Manage shippers, brokers, quotes, and client relationships
Vendor & Carrier Management	Centralize carrier records, rates, and insurance documents
Invoicing	Generate and send invoices directly from shipment data
Online Payments	Accept cards and ACH to reduce payment delays
Income & Expense Tracking	Monitor per-load and per-lane profitability in real time
Team Chat	Keep dispatch, drivers, and office staff connected and aligned
Role-Based Access	Control what each team member can see and do

Built for Logistics Teams of 5 to 50

Hexa Piper is designed for logistics businesses that are past the startup phase and ready to scale but not ready for the cost, complexity, and implementation timelines of enterprise transportation management systems (TMS).

It's a strong fit for:

• Freight brokerages that need shipper and carrier relationships, quotes, and invoicing connected in one place
• Trucking and fleet operators who need driver timesheets, payroll, and compliance documents tracked accurately
• 3PL and warehousing providers coordinating tasks, documents, and vendor records across multiple client accounts
• Dispatch teams who want Kanban-based load visibility without the learning curve of a heavyweight TMS
• Logistics business owners who want financial clarity per-load costs, outstanding invoices, and cash flow without waiting on month-end reports
• Growing logistics companies that have outgrown spreadsheets and disconnected apps and are ready for a single, integrated platform

Transparent Pricing. No Lock-In. Free to Start.

Hexa Piper plans start free at $0, with paid Hexa Lite and Hexa Core plans from $12-18 per user per month. Every plan includes enterprise-grade security, automated backups, and role-based access control because logistics businesses can't afford data breaches or downtime when shipments are on the road.

All new teams get a free 30-day trial with full access to every feature. No credit card required. No sales call needed to get started.

Try Hexa Piper on a real week of dispatch. If it doesn't save your team time and give you better visibility than your current tools, it costs you nothing.

Stop Managing Logistics Across Five Different Apps

Your CRM is in one tool. Dispatch is on a whiteboard or a spreadsheet. Documents are scattered across email and text messages. Payroll is a manual process every pay period. And you're the one holding it all together because nobody else has the full picture.

Hexa Piper gives your entire logistics operation from the dock to the dispatch office one connected platform to work from. Better visibility. Fewer missed loads. More profitable lanes.

Start your free 30-day trial today. No credit card required.

Frequently Asked Questions